Dexter Free Library Board of Trustees Meeting Minutes 09/14/2020

Present:  Jennifer,  Linda, Marcia, Jean, Liz, Amy and Sabrina

Excused: Rebecca Hall

Jennifer called the meeting to order at 7:05 pm

Treasurer’s report:  Was emailed to everyone.

Director’s report – Jennifer reviewed the past 3 months for visitation and activities at the library.

NCLS will increase cost of Overdrive services due to reduction/lack of current funding. Each library pays $50.00 annual flat fee for their services including total circulation at this time. Libraries voted to increase this to $100.00. A 12% increase will be incurred this year.  Overdrive cost to us was $ 347.38 this year. Next year’s cost predicted to be $348.00. Will most likely be looking at another increase next year. NCLS advised they haven’t been charging enough in past years for sharing circulation fee.

Concern over new books lending to other libraries/non-patrons of individual smaller libraries. Some libraries wish to hold new books longer for their dedicated patrons rather than being immediately requested to lend books out.

Jennifer proposed the library go to Standard Hours year round as there hasn’t been activity during evening hours. As follows:

Tuesday –10:00 am to 6:00 pm      Designated Senior hours 10:00 am to 12:00 pm

12:00 pm to 6:00 pm for all

Wednesday – 9:00 am to 12:00 pm and 1:00 pm to 6:00 pm

Thursday – 10:00 am to 6:00 pm

Saturday – 9:00 am to 12:00 pm

Marcia made motion to accept new hours and Sabrina seconded it.

Tentative In-Person Fall Programs:  Just 4 Fun will be 1 program per month offered on 3 separate Saturdays. (Replaces Saturday Morning Fun at the library) Each Saturday limited to 4 children and 4 caregivers, pre-registration required to facilitate social distancing, first come, first serve. Participants may only register for 1 Saturday morning per month. A list of programs for future months included below:

October 10, 17 and 24 will host 3 Doodler Workshop

November 7, 14, 21 will be Math You Can Munch

December 5, 12, 19 will be Holiday Themed LEGO Challenges

February 6, 13, 20 will be for Sturdy Bridges

March 6, 13, 20 is 3 Doodler Workshop

April 10, 17, 21 will be Tasty Tech

May 8, 15, 22 is Super Simple Automobile Projects

Computers won’t be available to patrons on Saturdays to allow room for these programs.

Mrs. T’s Virtual Story Time will begin 09/16/2020. Jennifer will post a pre-recorded video to private Facebook group. Access granted to Facebook users asking to join.  May also be set up for those without Facebook upon request and will work the same as the summer program did.  Sabrina has offered to assist Jen if needed.

Monthly themes for the Story Time are:  September 2020 – Places We can Visit, October 2020 – Kindness & Sharing, November 2020 – Dinosaurs, December 2020 – Bedtime Stories.

READsquared program will continue. Our monthly program for preschoolers thru age 10 using the summer reading program platform.

Purposeful Projects via Zoom should be starting soon, date to be determined. This features a variety of project instructions for anyone who loves to create, a limited number of “kits” will be made available for patrons to pick up at the library.

15 Minute Book Chats via Zoom is a “non-book club” for those who love books. New books will be introduced and provide a forum for anyone interested in sharing remarks about books they’d recommend or looking for suggestions for their next read.

Webiste is moving to WordPress. NCLS has set up accounts for member libraries.

The library has had no issues since the beginning of COVID-19.   The hold for returning books is now 4 days with DVDs and CDs at 5 days.  The late fees are currently not being charged.

Library will be contacting High Hill Excavation again this year for snow removal.

Meeting adjourned 7:52 pm.                                      

Respectfully submitted, Jean Butler