MARCH 2020

3/9/2020

Present: Amy, Linda, Jen, Becky, Sabrina

Absent: Liz, Jean, Marcia

Meeting called to order at 7:08 pm

Secretary report: Minutes for February were emailed and read through.

Treasurer report: reports were emailed to trustees, bills paid and up to date

Director report was read and discussed.

Old Business: Shield Act via NCLS as long as they are compliant, we are compliant. We don’t store personal information. As of 3/9/20 the board has reviewed this Act and are meeting compliance requirements. If record retention has any changes, we will review.  ADP was contacted for compliance and they have systems in place to protect personal information.    

Library is open for census use and 1 computer will be dedicated to this. 

Annual report is available for public view.  Trustee attendance to 3 hours of learning programs is not mandatory yet.

New Business: Parking construction grant for 2020?  Webinar on March 16th @ 2pm.  Look at paying a grant writer, possible Jen Hodge?

Long range plan has to be updated for the next 5 years. 

Coronavirus Plan the library will be closed to public as long as the schools are closed to the public.  Jen & Barb will continue to work in the library as needed and from home if the essential policies change. We will follow the state and cities lead.

UPDATE: Jen and Barb will continue to be paid working from home until the state allows library to open.

Motion made by Becky and approved by the board via email to pay Barb & Jen throughout Quarantine/Lockdown they will be accessible to the library as needed.

Motion made by Becky and approved by the board via email to accept new policies regarding Pandemics.

Motion made by Becky and approved by the board via email to accept the new Pandemic Response Team.

Next month’s meeting will be 4/13/2020 via ZOOM meeting to abide by social distancing rules.

Adjourn: 7:55 pm